How to Choose a Corporate Event Company: 8 Criteria From 21 Years

When choosing a corporate event company, look at five fundamentals: an activity portfolio the company has built and tested itself, the ability to design around your goal, in-house equipment and crew, experience across different cities and venues, and a clear explanation of what drives the price. Below we unpack each criterion with scenes from the montage we made for our 21st year.

Since 2005 we have worked with more than 500 brands. The clearest lesson from those years: an event succeeds not because of the activity list in a brochure, but because of how that activity is designed for your team, your venue and your day.

How do you choose a corporate event company?

1. Do they ask about the goal first? A good company does not sell activities in the first call; it asks whether you want bonding, motivation or kick-off energy.
2. Is the portfolio their own? Games they designed and have run many times mean ready answers to problems on the day.
3. Are equipment and crew in-house? If costumes, sets, game kits and staff come from subcontractors, quality can change from event to event.
4. Can they scale? A 15-person leadership team and a ballroom of several hundred are not run with the same setup; the number of stations and staff ratio change.
5. Do they know venues? Hotel ballroom, outdoor field, company garden or a city route: each needs different logistics.
6. Is there a plan B? Rain at an outdoor event, a sound issue in the hall or a late group all need an alternative agreed in advance.
7. Does everyone stay in the game? Designs where no one is eliminated or left on the sidelines serve the real purpose of the event.
8. Is the ending planned? An award moment, a group photo or a printed keepsake keeps the event talked about.

What should you ask before requesting a quote?

• Have you run this activity with our headcount and in this venue before?
• How many staff will be on site and who will lead the event?
• How much time and space do you need from the venue for setup and teardown?
• Can you adapt the programme to our company message, logo or values?
• What is your plan if the weather, transport or schedule changes?

What affects the price of a corporate event?

A single list price is usually misleading because several variables set the cost: number of participants, duration, city and venue, size of the setup, costume and set needs, outputs such as prints or gifts, and brand customisation. Giving these details clearly when you ask for a quote also makes comparison easier.

Where does the difference between team activity companies show?

The difference usually shows in small moments: a guest who gets a printed photo right on the red carpet, a costumed staff member lying down for the final group shot, a team walking out of a workshop with their own creation. That is what the frames in the video have in common. From strategy games like M3 Challenge to themed formats like La Casa De Papel and foyer experiences like Photo Booth, we design all of them with our own crew. To compare formats, our team building guide is a good place to start.

Frequently Asked Questions

Let's talk about which format fits your team, date and goal: contact us.