VR Headset Rental: A Virtual Reality and AI Corner for Your Event

VR headset rental for events is a service in which virtual reality headsets come to your venue together with content, setup and a staff member at each station. A guest puts on the headset and within minutes steps into a game, a venue tour or a brand story. Add an AI screen next to it and you get the busiest corner of the foyer.

Two experiences run side by side in the video. On one side, guests play with VR headsets and hand controllers; the game is mirrored on a nearby monitor so people in the queue share the experience by watching. On the other, a portrait screen with a camera on top reinterprets the image of whoever stands in front of it with AI.

How do you set up a VR experience at an event?

1. Choose the goal: entertainment, brand story or product demo? The content follows from it.
2. Reserve the space: each station needs a clear, cable-free area where the guest can turn around comfortably.
3. Don't forget the screen: mirroring the headset view on a monitor brings the queue into the game.
4. Keep it short: a few minutes per person keeps the line moving and reduces the risk of dizziness.
5. Plan hygiene: face pads are cleaned after each use or disposable masks are provided.
6. Assign staff: someone who fits the headset, guides the guest and watches their safety must always be at the station.

What content is used at virtual reality events?

• Competitive games: VR Games stations with a leaderboard turn foyer waiting time into a contest.
• Experience content: a roller coaster, a helicopter or a tour of your own facility; for branded content see 3D Virtual Reality & Brain Master Challenge.
• Venue and brand tours: Vr Tour takes guests to a place with a 360-degree view instead of describing it.
• AI corner: AI Avatar Booth turns the guest in front of the camera into a different character or style.

Whatever content you choose, the secret of a good VR corner is flow: welcome, a short explanation, the experience and sharing on screen. As at the event in the video, placing the VR station next to an AI screen gives people in the queue a second experience and balances the crowd in the area.

What affects the price of VR headset rental?

The price depends on the number of stations and headsets, event duration, city and venue, whether off-the-shelf or brand-specific content is used, monitors, set and branding, staff numbers, and add-ons such as an AI screen. We described how we used VR in a brand activation in our VR football story.

Frequently Asked Questions

Let's design a VR and AI experience for your foyer or stand together: contact us.